The easiest answer to why your organization needs document management is that it has documents to manage. Think about all of the documents handled by your company. Very few tasks could be done without them, but many companies don't think much about how they are managed and how they could be better integrated into the company.
The storage and organization of documents in the office is a major part of many employees' days. The print outs must be read, stored, alphabetized and new organizers must be started when the old ones are full. This not only takes up a lot of time in the office, but it also takes up a lot of space. To get back that lost productivity, document management can change the way documents are handled within your company.
The storage of files can be a major cost to a business. If the files are kept on site, a lot of expensive space is needed to house it all. It's common to outsource this function to a third party because it can require so much space to keep them all. However, keeping the files with a third party can be expensive, and it comes with a host of other disadvantages.
Paper documents have long been the standard, but they're being replaced with digital documents for good reason. When documents are on paper, they are easy to misplace, easy to steal, and they take up a lot of room. One or two documents may not appear to take up much room, but think of the thousands upon thousands of documents your business will go through over time.
Transitioning to a paperless office may seem like a huge undertaking, but it's well worth the effort. The average office can cut expenses and reduce waste with some simple changes and document management. Some advantages of switching to a paperless environment might include:
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Electronic document management may seem like a tool designed for large corporations, but the benefits are just as compelling for small organizations. Paperless document management could be the very solution that helps your small business succeed.
Here's what we mean.
The paperless office is more than just a trendy new technology. Digitization is here, and the sooner your private school can eliminate its dependence on paper, the better for your organization in the long run. Here are some ways electronic document management can benefit your private school and set it apart from the crowd.
Business growth may be exciting, but it comes prepackaged with a wide assortment of bewildering challenges. When it comes to your information, the old way of handling growth was to add more filing cabinets, more rooms, and maybe even shift some of your archived documents to a third-party storage provider. The problems were painfully obvious, including higher costs and an even slimmer chance of ever finding anything again. Fortunately, you have better options.
How efficiently are you managing your documents? By minimizing the steps between essential business processes, you can begin maximizing productivity and lowering costs.
Here's how a document management system can improve workflows in every department of your organization.