Transitioning to a paperless office may seem like a huge undertaking, but it's well worth the effort. The average office can cut expenses and reduce waste with some simple changes and document management. Some advantages of switching to a paperless environment might include:
Reduce Paper Waste
The average office spends a chunk of its budget and resources on managing print supplies. Not only do these supplies need to be ordered in the right quantities, but they also have to be stored securely while remaining accessible to everyone who needs them. Reducing the number of documents you print saves you money on these items and it also reduces the number of hours you or your employees have to spend on document management tasks, like ordering supplies, calling a repair person for issues and monitoring toner or ink levels.
Keep Information Secure
Excess paper use doesn't just cost you money, it can increase the chance of confidential information getting into the wrong hands. Not only are paper documents hard to keep secure as they float around the office, but they must also be disposed of responsibly in order to keep information safe. If you're currently paying for a shredding or recycling service to keep your important papers from ending up in the regular trash, the switch to a paperless environment can help trim these costs.
Increase the Speed of Business
Printing documents and sending them via mail, courier or fax adds unnecessary time to each task and leaves your clients waiting longer than necessary. Instead of printing physical copies, you can use your printer to scan important documents and send them via email or upload them to the cloud for easy access. This not only shaves time off of how long it takes to get a client an important document, but it also keeps the information secure, unlike a fax transmission.
If you're ready to look into how document management might change your office, MBM Technology Solutions can help. Contact us today to find out more about how we can make the transition to a paperless office as easy as possible for you.