The paperless office is more than just a trendy new technology. Digitization is here, and the sooner your private school can eliminate its dependence on paper, the better for your organization in the long run. Here are some ways electronic document management can benefit your private school and set it apart from the crowd.
- Make better use of your space — Overcrowding is an ongoing problem for schools of all types and sizes. A document management system can free up space you're currently using to house student records, making it available for classrooms, faculty use, or other value-added activities. Digital files take up virtually no physical storage room, and you can begin planning now for what you'll do with your new space!
- Prioritize privacy — It makes sense to do everything you can to ensure privacy, and federal laws require you to protect student medical information and other private documents. A document management system gives your office access to robust security solutions that keep unauthorized persons from accessing student and parent records, school financial documents and bank accounts, and any other information not for public view.
- Improve office productivity — If you're using paper or desktop filing systems, locating student files can be time-consuming. Archived transcripts may be particularly challenging to locate. Digital document management makes file location fast, easy, and accurate using keyword search fields. Your staff will have more time to perform critical tasks when they're not spending time searching for files.
- Improve document sharing — When students request their transcripts, they're often under a time constraint. A document management system allows you to instantly scan, then fax or email documents via your multifunction printer.
Ready for greater efficiency, more security, and room to grow for your private school? Contact us at MBM to learn more about our electronic document management solutions today!