How often does your business backup its files?
In the event of a natural disaster, building fire, theft, damaging virus, or hardware failure from other sources, your business could lose all of its important details in the time it takes the system to break.
Here are a few backup details to help you understand how backup policies should work, along with ways to implement a good backup plan.
Backing Up Is More Than Just Copying Once
Buying a backup service is just the start. If you back up your business data once, you have a fairly large file that saves your computer, server, or other system’s data. That backup represents one point in time.
What happens if you or your team do more work? What about a brilliant new idea that could make or break the business? If your systems fail after saving new data, but before creating another backup, your new files can be hard to recover or gone forever.
You could manually save a single file to a backup system depending on how you configure that backup. Saving that information on your active system and backing it up can be time-consuming, and if you or someone else has the file open, errors could prevent the backup.
There are ways around those errors. To be fair, there are ways around everything, but not all of those ways are elegant or productive. Many personal backup systems lack the sophistication to save information in real-time or in different increments.
Backup Intervals: Safety, Flexibility, and Convenience
If you’re not already experienced in performing major, business network-level backups, leave it to a team of managed IT services consultants. Whether you’re experienced or not, you need to choose a backup plan.
There are many ways to split up your backup information. The best way depends on not just personal preference, but how your internal network storage drives and other equipment can handle the data.
When backing up your entire network, that’s data being accessed in huge quantities. Anyone accessing the drives or storage areas with data being backed up will notice slower performance.
Saving in smaller increments is less of noticeable strain, but usually slower. In any backup situation, certain files may be inaccessible depending on how the backup is configured. You’ll need a plan for working around lost access.
Try to schedule full backups when most users aren’t on the network. If you have 24/7 operations, avoid peak hours.
Full backups can be performed on specific computers and systems, so you can schedule on a per-department or per-system basis. When the user isn’t on the system, that’s a perfect time to back up.
Once a full backup is complete, you can switch to incremental backups. These smaller backups can simply add anything that has changed, meaningless files and less system drag.
It’s a good idea to have multiple full backups. Many businesses save monthly backups and test those backups quarterly or yearly. Smaller systems can get away with weekly or daily backups, but be prepared to deal with system strain when the backups are underway.
Contact our managed IT services professionals to discuss backup options, special considerations, and other ways to keep your files safe.